Feedback by UserVoice

Excel Online

Welcome to the Excel Online feedback forum! This is the place for users to send us suggestions and ideas on how to improve. To help us build the best version of Excel ever, we have partnered with UserVoice, a third-party service, to create this site to hear your suggestions and ideas for the next version of Excel. Your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

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  1. Allow for personal user views/filters

    When using Excel Online, if you add a filter, everyone using that spreadsheet in Excel Online will see that filter. Can you please add an option for only the one user to see that filter?

    1,257 votes
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      303 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
    • Allow a site owner to kick a user out of a file opened in Excel Online

      If you have multiple people co-authoring in Excel Online, there are times when you need to open the file in Excel - typically for advanced formatting, etc. If someone has accidentally left the file open in their browser, there is no way to force them out and keeps the file locked. Although not always intentional, it can create a major headache by not being able to simply kick/close out that particular user from editing.

      277 votes
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        43 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
      • When a document is locked (as it's being edited by another user) it would be great to know who is editing the file offline.

        When a document is locked (as it's being edited by another user) it would be great to know who is editing the file offline.

        167 votes
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          22 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
        • Need to be able to restrict users to only editing with Excel Online

          Create a new share option that is "Edit in Excel Online". Limiting users to only editing online would prevent a lot of locked out issues when collaborating with a large number of people.

          105 votes
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            22 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
          • Notifications when file is updated

            I would like to know when my OneDrive file that I have shared with someone is updated by that other person.

            91 votes
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              Accepting Votes  ·  11 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
            • Download complete original file from Excel Online

              When you download a file from Excel Online, some features that aren't yet supported by Excel Online are deleted from the downloaded copy of the file. Textboxes are a good example of an unsupported feature that is deleted from downloaded files.

              Removing unsupported features is a problem if I use OneDrive to hold files for download by webinar participants because I put a lot of explanatory content in those textboxes.

              I want to use OneDrive instead of DropBox for these file downloads, but won't do so if content is stripped. Right now, the only way a user can get the…

              45 votes
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                9 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
              • When files are locked by another user

                It would be good to have a way to notify person who has locked the file out that is shared to close it by clicking a button

                37 votes
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                  0 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                • Tracking changes in Excel spreadsheet shared online.

                  track individual changes to who changed what and what value in a cell

                  35 votes
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                    8 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                  • Increase Excel Online file size limit beyond 5MB

                    Pls make Excel Online to be able to allow files editing beyond 5MB size. Currently it does not allow any file to be edited if it is more than 5MB. This size needs to be increased to atleast 50MB

                    31 votes
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                      2 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                    • Someone else has this workbook locked

                      I was trying to edit shared excel online and i received message like "Someone else has this workbook locked" now how i should notify "Someone" Please replace "Someone" with the username who has opened this workbook so another one can actually notify him to close.
                      If its a privacy issue then Admin should notify about same.

                      30 votes
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                        2 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                      • Be able to mention @ people

                        It'd be great to follow Google idea and allow to mention people that have access to the document simply by adding @name .

                        24 votes
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                          2 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                        • Allow Full Collaboration Only (Prevent File Locking)

                          This idea is all over this forum for a very long time in different wordings. Clearly this is a huge issue.

                          MS, PLEASE add an option for files stored on Share Point and One Drive to "Only allow editing in full collaboration mode". This would mean a file would only be editable in the desktop version of Excel if the user is running 2016 and properly signed in to their Office365 account within Excel, thereby preventing file locking for other users.

                          If not the solution above, at LEAST allow us to set a file to "Edit in Excel Online Only".

                          24 votes
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                            2 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                          • Excel and word online check out documents

                            If i view a document on a SharePoint site in Excel online and see a thing that I have to change things get a little cumbersome. The button "Edit" results in a message says that I have to check out tthe document, but no other option to close that box.
                            I then have to go back to the library, check out the document, go to the document and open it once more.
                            The dialogue box should have a question like; "Do you want to check out this document in order to edit it?" Answer options: Yes or No.

                            21 votes
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                              3 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                            • Show who is editing the Excel spreadsheet on Sharepoint so that I can track that person down so that I can edit the doc.

                              Currently, when I try to edit an Excel spreadsheet online (shared with other users), I can't edit it because somebody else is using it. However, I have no idea who that person in the office is. It would be great if Sharepoint stated who the user is so that I go and talk to them to resolve the issue.

                              In the interim, I guess I'll just use Google docs wherever possible.

                              20 votes
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                                3 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                              • Notifications in Excel online

                                Google Sheets has a wonderful feature showing notifications as and when sheet is edited.
                                Excel online lacks this feature or its available I'm not aware of !
                                Please help.

                                Sat Arora

                                20 votes
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                                  0 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                                • Short link to shared documents

                                  It would be nice to have short links to shared documents instead of long ugly links, so we don't need to use external shorteners for internal documents (we should't share links to outside of company).

                                  20 votes
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                                    4 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                                    info needed  ·  Tamar Tzruya responded

                                    Thank you for your feedback. Short Link is a Host functionality and not specific app functionality. OneDrive Consumer and Box support it. SharePoint and OneDrive for business require using a free SP app or 3rd party tools. Hope this answer your feedback, if not, can you please provide more info?

                                    Tamar [MSFT]

                                  • Let me know who has the file locked so I can ask them to unlock it.

                                    Let me know who has the file locked so I can ask them to unlock it.

                                    19 votes
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                                      4 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                                    • We should be able to work real time in the document with multiple users regardless if they are using the browser or client version....

                                      Realtime collaboration in Excel is key and we cannot be allowed only to collaborate in the browser. Users should be able to choose between browser or client and edit simultaneously in the same way.

                                      18 votes
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                                        0 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Send notification to user who checked out the Excel. Better use Excel Online

                                        Make user aware that working in Excel Online enables multiple users working/editing on the Excel file. Edit in Excel will lock the file.

                                        16 votes
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                                          1 comment  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
                                        • locked file

                                          Locked file - Provide for multi-user realtime editing or enable online editting only except by owners/authors.

                                          At minimum, provide a way for file owner/author to remedy or remove the locked file user.

                                          13 votes
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                                            4 comments  ·  Collaboration and Sharing  ·  Flag idea as inappropriate…  ·  Admin →
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